NUC Instrument for Institutional Accreditation

NUC/IA-RF

NATIONAL UNIVERSITIES COMMISSION

Instrument for Institutional Accreditation

Instructions to Institutional Accreditation Panel

Note: Appendices 1 and 2 provide background information for completing the Assessment/ Report Form

Please turn over….

SECTION A

INSTITUTIONAL DATA

1. Name of University…………………………………………………………………………………………………………

2. Location Address…………………………………………………………………………………………………………….

3. Web Address…………………………………………………………………….

4. Year Established………………………………

5. Total Enrolment  UNDERGRADUATE………………………………..   POSTGRADUATE……………………

6. Officers of the University

Officer	Name	Email Address	Telephone
Chancellor
Pro-Chancellor
Vice-Chancellor
Deputy Vice-Chancellor (s)
Registrar
Bursar
University Librarian

SECTION B

S/No.	Standard	Score
1	Institutional vision, mission and strategic goals	10
	Max Score Vision, mission and strategic goals of the university in relation to institutional responsiveness to local, national and international development agenda. 5 Overall university curriculum meeting labour market, knowledge or other socio-cultural needs 5 . Strengths of the University on Standards No. 1 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. Weaknesses  of the University on Standards No. 1 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………..
2	Institutional Governance and Administration	25
	Max Score Quality of governance and administration by Council (2), Senate (2), Principal Officers (Vice-Chancellor[7], Registrar [3], Bursar [2], University Librarian [2]), Faculty Boards, Departments, and other statutory bodies (2)   in relation to vision, mission and strategic goals of the university 20 Effectiveness of the Committee System. 5 Strengths of the University on Standards No. 2 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. Weaknesses  of the University on Standards No. 2 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………..
3	Institutional Resources	50
	Max Score Quality and quantity of academic infrastructure  and facilities (classrooms, laboratories, workshops, library and staff offices);  facilities for sports, games and recreation;  ICT and healthcare facilities 20 Regularity of  water and electricity supply to academic buildings, hostels and other relevant buildings 5 Adequacy and quality of network of roads and drainages 5 Quantity and quality of toilets and other conveniences in  academic buildings, hostels and other relevant buildings 5 Cleanliness of  environment (not bushy, walls not defaced with posters); quality of landscaping 5 Adequacy of IT infrastructure and Telecommunications (intercom) 2 Quality of students’  hostels; adequacy of maintenance 5 Adequacy of Guidance and Counselling services and student support services including transportation services and Entrepreneurial Centre 3 Strengths of the University on Standards No. 3 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… Weaknesses  of the University on Standards No. 3 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………
4	Quality of Teaching, Learning and Research	40
	Max Score General teaching and learning interactions (curriculum delivery) in the university in relation to producing national relevant and globally-competitive graduates 10 Level of deployment of e-learning and use of new technologies for teaching, learning and research 5 Quality and relevance of research undertaken by staff 20 Application of research ethics, code of conduct, regulations on plagiarism and intellectual property rights 5 Strengths of the University on Standards No. 4 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… Weaknesses  of the University on Standards No. 4 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………
5	Institutional  Efficiency and Effectiveness	45
	Max Score Students’ admission and selection process- level of compliance with guidelines on carrying capacity and quality of intake 5 Ease of registration for courses,  issuance of transcripts and certificates 5 Turnaround rate of mails in the offices of the Pro-Chancellor, VC, other Principal Officers, Provosts/Deans and Heads of Department 5 Staff recruitment process and staff mix in line with approved guidelines 5 Staff welfare 5 Internal and external efficiency of the system (progression, dropout and graduation rates) 5 Visibility and richness of web presence 5 Proportion of international staff and students 5 Timely (sessional) release of results of results to students and sponsors 5 Strengths of the University on Standards No. 5 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… Weaknesses  of the University on Standards No. 5 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………
6	Extension,  Relationships with internal and external constituencies and  Consultancy	8
	Max Score Quality and quantity of external activities of staff of the university and Consultancies 4 Virility of linkages with national and international organisations and universities 4 Strengths of the University on Standards No. 6 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. Weaknesses  of the University on Standards No. 6 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………..
7	Transparency, Funds Generation, Financial Management and Stability	15
	Max Score Transparency and accountability in funds management 5 Funds generation capability 4 External Auditors’ Reports 2 Stability 2 Published Annual  reports 2 Strengths of the University on Standards No. 7 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. Weaknesses  of the University on Standards No. 7 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………..
8	General Ethos	7
	Max Score Staff and student discipline tone 4 Level of non-manifestation of social vices 3 Strengths of the University on Standards No. 8 ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. Weaknesses  of the University on Standards No. 8 and recommendations for improvement ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. …………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………..
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Comments by Vice-Chancellor

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Name and Signature of Vice-Chancellor……………………………………………………………………………………………

Name and  Signature of Team Leader………………………………………………………………………………………………

Date………………………………………………………

THANK YOU

Section C

CONFIDENTIAL

To be completed by the Accreditation Team

(should not be made available to the university)

Overall Grade (please circle)

Score	Letter Grade	Judgement	Remarks
80% and above	A+	FULL accreditation (10-year life span)	Excellent
70-79%	A	FULL accreditation (10-year life span)
65-69%	B+	FULL accreditation (8-year life span)	Good
60-64%	B	FULL accreditation (8-year life span)
55-59%	C+	INTERIM Accreditation (5-year life span)	Fair
50-54%	C	INTERIM Accreditation (3-year life span)
45-49%	D	Probation (for 2 years)	Poor
40-44%	E	Probation (for 1 year)
Less than 40%	F	DENIED	Fail

Name and  Signature of Team Leader………………………………………………………………………………………………

Names and  Signatures of Team Members

Date…………………………………
APPENDIX 1

MINIMUM STANDARDS FOR INSTITUTIONAL ACCREDITATION

The following are prescribed as minimum standards for Institutional Accreditation

	Standards
1	Institutional vision, mission and strategic goals
	·         Clear and realistic vision and mission statements and strategic goals. ·         Strategic goals have timeframes and are measurable. ·         Institutional vision, mission and strategic goals are being pursued in alignment with development agenda at the local (e.g. State Development Plans), national (e.g. Vision 20-2020) and international (e.g. Millennium Development Goals) levels. ·         University curriculum across Colleges/Faculties are designed to meet the demands of the labour market and entrepreneurship.
2	Institutional Governance and Administration
	Council Lays down sound policies for effective running of the university Appoints  good quality staff at all levels, following due process Prudent and transparent in the management of university funds Innovative in attracting  funds for the university Performs  oversight functions of the activities of Management Manages  staff appellate issues not resolved by the Vice-Chancellor Promotes and makes provisions for research in the University Provides for the welfare of all persons employed by the University Proactive in dealing with academic and managerial matters in the university Vice-Chancellor Leadership in promoting academic programme development of the university as Chairman of Senate Leadership in promoting physical development of the university Financial prudence Fairness in attending to staff disputes Implementation of the Committee System Maintenance of security of lives and property on Campus Ability to listen and tolerate divergent views Trustworthiness as head of the university Proactive in dealing with academic and managerial matters in the university Passionate about taking the University to great heights Registrar Quality leadership of the secretariat of Senate Responsiveness to staff needs relating to the Registry Accurate record keeping in the registry, including staff and student records Creative in solving problems in the Registry Provides sound advice to the Vice-Chancellor on administrative matters Applies modern methods in Registry operations Provides good examples to be followed by subordinates in the Registry Bursar Provides sound financial advice to the Vice-Chancellor Applies modern methods in bursary operations Institutes effective financial control Effective in record keeping in the Bursary Provides good examples to be followed by subordinates in the Bursary Creative in solving problems in the Bursary Responsive to staff needs relating to the Bursary Keeps accurate records in the Bursary, including staff and student records University Librarian Applies modern methods in library operations Provides good examples to be followed by subordinates in the Library Creative in solving problems in the Library Ensures stocking of the library with current and relevant holdings of books and journals Liaison with departments to ensure that their specific needs for books and journals are addressed Provides sound advice to the Vice-Chancellor on the running of the library Leadership in establishing and operating a library policy for the university Gives academic leadership through research and publications Effective in record keeping in the Library Committee System ·         At least (a) 3 committees of Council; (b) 5 committees of Senate; (c) 2 Faculty committees; and (d) 1 Departmental committee are in place. ·         Committees hold statutory meetings when due. ·         At least half of the recommendations of committees of statutory bodies and ad-hoc committees are expeditiously processed.
3	Institutional Resources including  Teaching-Learning resources and student support
	Global ·         Each College/Faculty has a commodious, visibly impressive building. ·         All Departments have ample space for staff offices, classrooms, laboratories, workshops and library in line with the minimum standards for programme(s) offered. ·         There is a health centre with in-patient and out-patient facilities. Staffing includes full-time medical officer(s), pharmacists, technologists and nurses. The Pharmacy department is well stocked for the population of staff and students. Service in the health centre is professional and prompt. ·         Academic buildings, on-campus hostels and staff quarters are supplied with at least 12 hours of electricity daily and 24-hour supply of water. ·         Network of roads feeding main university buildings are tarred and well drained; communication (intercom) facilities are functional; ·         All academic buildings and hostels have functioning and clean toilet facilities in appropriate ratios to users ·         Clean campus  environment (not bushy, walls not defaced with posters); aesthetically-appealing landscaping ·          IT infrastructure in place and functioning.  24-hour Internet access for staff and students ·         Clean and well-maintained on-campus student hostels with adequate bed space per student ·         Availability of efficient guidance and counselling services and student support services including transportation ·         Recreational facilities such as games and sports are well developed, in use and maintained ·         At least 70% of the buildings have fire-fighting and safety facilities. ·         At least 70% of buildings have facilities to accommodate students with special needs. Specific ·         Minimum standards for academic infrastructure are met for all programmes offered in the university.
4	Quality of Teaching and Research
	Assess general teaching and learning interactions (curriculum delivery) in the university in relation to producing national relevant and globally-competitive graduates;; quality and relevance of research undertaken by staff and students; level of deployment of e-learning and use of new technologies for teaching, learning and research;  research ethics, code of conduct, regulations on plagiarism and intellectual property rights. Quality of Teaching ·         Class is participatory, non-threatening and eagerness to learn pervades the faces of students. ·         Lectures are based on the latest developments in the discipline as obtained from the most recent literature. ·         Course materials are of good quality regarding academic content and are made available to every student. ·         Lecturers and students are prompt to class. ·         Class size and organisation are conducive to effective teaching and learning. ·         Voice of teacher projects well or is aided by a functioning public address system ·         Laboratory/workshop practicals are hands-on and investigatory. ·         There is evidence of ample prelab/workshop preparations. ·         Safety rules are obeyed throughout the duration of the practical work. ·         Good use of instructional aids especially new technologies. Quality of Research ·         Minimum of 70% of staff in the university have published at least two articles in reputable local journals in the last 12 calendar months. ·         Minimum of 20% of staff in the university have published at least two articles in reputable international journals and registered patents and inventions that are indexed in global databases within the last 12 calendar months. ·         Minimum of 10% of staff in the university have won at least N1 million research grant each within the last 12 calendar months. ·         Minimum of 5% of staff in the university have won international academic prizes. ·         At least 10% of the research output from the university is from collaborative/transdisciplinary research
5	Management of  Human and Material Resources and Institutional  Efficiency and Effectiveness
	Assess students’ admission and selection process- compliance with guidelines on carrying capacity and quality of intake; ease of registration for courses, staff recruitment process and staff mix in line with NUC guidelines; staff welfare; effectiveness and efficiency of the committee system; internal and external efficiency of the system (progression, dropout and graduation rates); visibility and richness of web presence. ·         Admission process is conducted within acceptable timeframes and in season ·         Quantity and quality of student intake match minimum standards for the courses to which admission is made ·         Registration process is devoid of stress to students and executed in a timely manner ·         All staff are recruited through due process and in the correct category mix ·         Welfare of staff and students not below generally acceptable standards ·         At least 95% of students progress to the next level of degree programme annually ·         Not more than 1% of students drop out (internally or externally) from degree programmes ·         At least 95% of a cohort of students graduate within the duration of their course of study ·         Pervasive culture of recycle and reuse of material resources e.g. paper ·         Pervasive culture of conservation of water and electricity ·         Timeliness (sessional) in the release of results to students and sponsors
6	Extension,  Relationships with internal and external constituencies and  Consultancy
	Assess quality and quantity of external activities of staff of the university; consultancies and virility of linkages with national and international organisations and universities. ·         Minimum of 20% of staff engage annually in approved extension services to the community e.g. public lectures and consultancies ·         Minimum of 1% of staff are engaged in approved membership of national and international boards ·         Minimum of 1% of staff have patents, inventions and commercialised products
7	Financial Management and Stability
	Assess transparency and accountability in funds management; external auditor’s reports; funds generation capability ·         Awareness of the university community of funds intake and disbursements  by Management ·         Cash advances are retired within timeframe specified in the University’s Accounting Manual ·         Minimum of 20% of total income is from internally-generated revenue ·         Publication of the annual reports of the university on the university’s web site and in print ·         Auditors’ reports published and widely circulated (web site and in print) ·         University is financially solvent and stable; university is able to meet all financial obligations; accounts not in the red ·         Annual reports published at year’s  end
8	General Ethos
	Assess staff and student discipline tone; level of manifestation of social vices ·         Discipline culture pervades staff and student life in the university (promptness to work/class;  prompt attendance to request for goods and services; maintenance of serene atmosphere; courtesy in dealing with people; respect for queues; and religious/cultural tolerance and harmony) ·         Non-manifestation of social vices e.g. examination malpractice and sale of handouts.

APPENDIX 2

ASSESSING STANDARDS AND DATA SOURCES

	Standards	Data sources
1	Institutional vision, mission and strategic goals
	Assess the fitness of purpose of the vision, mission and strategic goals of the university in relation to institutional responsiveness to local, national and international development agenda.  Assess how overall university curriculum meets labour market, knowledge or other socio-cultural needs.	Completed and validated Self-Study Report University’s Strategic Plan; Annual reports; Visitation Panel reports; Faculty and Departmental Handbook
2	Institutional Governance and Administration
	In relation to vision, mission and strategic goals of the university, assess quality of governance and administration by Council, Senate, Principal Officers (Vice-Chancellor, Registrar, Bursar, University Librarian), Faculty Boards, Departments, and other statutory bodies. Assess effectiveness of the Committee System.	Completed and validated Self-Study Report University’s Strategic Plan; Annual reports; Visitation Panel reports; Questionnaire administration and interview of staff, students, parents and other stakeholders
3	Institutional Resources including  Learning resources and student support
	Assess academic infrastructure  and facilities (classrooms, laboratories, workshops, library, and staff offices);  facilities for sports, games and recreation;   healthcare facilities; regularity of  water and electricity supply; network of roads; communication (intercom) facilities; toilet facilities;   cleanliness of  environment (not bushy, walls not defaced with posters); IT infrastructure; student hostels; guidance and counselling services and student support services	Completed and validated Self-Study Report; on-site assessment in relation to minimum standards
4	Quality of Teaching and Research
	Assess general teaching and learning interactions (curriculum delivery) in the university in relation to producing national relevant and globally-competitive graduates;; quality and relevance of research undertaken by staff and students; level of deployment of e-learning and use of new technologies for teaching, learning and research;  research ethics, code of conduct, regulations on plagiarism and intellectual property rights;	Completed and validated Self-Study Report; on-site assessment of teaching and learning; University’s Annual Reports; staff CVs; University Policy on research and its implementation; questionnaire and interview data.
5	Management of  Human and Material Resources and Institutional  Efficiency and Effectiveness
	Assess students’ admission and selection process- compliance with NUC and JAMB guidelines on carrying capacity and quality of intake; ease of registration for courses, staff recruitment process and staff mix in line with NUC guidelines; staff welfare; effectiveness and efficiency of the committee system; internal and external efficiency of the system (progression, dropout and graduation rates); visibility and richness of web presence.	Completed and validated Self-Study Report; admission records; on-site assessment; interview of students
6	Extension,  Relationships with internal and external constituencies and  Consultancy
	Assess quality and quantity of external activities of staff of the university; consultancies and virility of linkages with national and international organisations and universities.	Completed and validated Self-Study Report; staff CVs; University’s Annual reports; records of consultancies and academic and cultural linkages.
7	Financial Management and Stability
	Assess transparency and accountability in funds management; external auditor’s reports; funds generation capability	External Auditor’s reports; Questionnaire and interview data on Bursary administration.
8	General Ethos
	Assess staff and student discipline tone; level of non-manifestation of social vices (cultism; examination malpractice; sale of handouts	On-site assessment; questionnaire and interview data.

Notes